Welcome to Sunlight Shores! Visit your Community Shoreline, Clubhouse and Heated Pool, 2705 Evening Glory Court 98236
New primary Contact for SSCC Members: Windermere Property Management, hoahelp@windermere.com, 360-246-4012
No water? See water leaking? Call NW Natural Water Services, 360-678-5336, to report the Street Address.
 

August 27th Update

• Attention Sunlight Shores Members!

  • The current Trustees who have the most voting power on the Board of Trustees have been working with Windermere Association Management to develop a new proposed Budget to overturn (replace) the "irregular" Annual Budget with Special Assessment that had been previously ratified by the membership on May 18.

    • Note that no Meeting Minutes have been published for Sunlight Shores members to read since before May 18.

    • To-date, outreach to inform Sunlight Shores members has been mostly limited to a paper package now arriving in USPS mailboxes from Windermere Association Management.

  • The new proposed Budget does not include a Special Assessment, however it does include a large increase in the amounts from your Annual Dues to be allocated to Lot Reserves, Water Reserves, and Legal Expenses.

    • Most members, those who own a single Lot with a water connection, would be paying $1,243.72 per year.

    • Members who own a single Lot with no water connection would be paying $562.80 per year.​

    • (Before the "irregular" 2025-2026 Annual Budget with Special Assessment:

      • Members who own a single lot with a water connection paid $325.00 for their Annual Lot Dues, and also paid $325.00 for their Annual Water Dues, for a total of $650.00 per year.

      • Members who own a single lot with no water connection paid $325.00 for their Annual Lot Dues.)
         

• Be sure to open the package from Windermere about the Special Meeting on September 6, find your voting ballot, and consider voting soon to:

  • Mark REJECT on Item 1, the proposed Amendment to the SSCC Bylaws, which would remove the dollar limits/caps on assessments that any future SSCC Board of Trustees could approve.

    • If approved, this change to the Bylaws has the appearance of removing a level of Board of Trustees accountability to the Members. The limits/caps serve to remind any future Board that the Members as a whole do not have unlimited ability to pay for all Association expenses as approved by a Board.

  • Mark REJECT on Item 2, the new proposed Annual Budget until a Budget is developed that is fully explained and justified, in writing, for all members to consider when they can find the time. 

    • Verbal explanations in the Clubhouse do not reach members who cannot be there in person. Verbal explanations do not provide members with stable information upon which to base their voting decisions.

  • Of course you have the option of voting to APPROVE Items 1 and/or 2.

    • However, the way that WA State law and the Bylaws are written:

      • NOT sending your ballot, or marking ABSTAIN, or NOT marking REJECT is equivalent to voting to APPROVE the proposed Budget.

        • ABSTAIN is not a valid voting choice according to the SSCC Bylaws and the RCWs. Marking ABSTAIN means that you have marked APPROVE on your ballot for Item 2 (the proposed Budget).​

      • As stated by the Board, and interpreted from the referenced RCW:
        "Pursuant to RCW 64.90.525, this budget will be ratified unless a majority of the total votes in the Association reject it at the meeting. No quorum is required for this action."

      • "at the meeting"...  on September 6, 2-3 PM, as announced in the package.
         

• The package does not include the procedure to be used to determine which ballots are eligible to be counted, and how the votes on the ballots will be counted.

  • This is important, because of the lack of a published procedure and the irregularities that led up to vote counting at the Annual Meeting in the Clubhouse on May 18.​​
     

• Act soon to complete and send your ballot:

  • If you are mailing your signed paper ballot, drop it in the US Post Office at Freeland no later than Wednesday, September 3rd, to be received at the Windermere office in Oak Harbor by 5 PM Friday, September 4th.
    (The official ballot erroneously states "no later than Friday, September 5, 2025".)
    You may want to keep a scanned copy of your signed ballot in the event of a USPS or other delay.

  • If you are emailing a scanned copy of your signed ballot, send your email message with the attachment no later than Saturday, September 5th.

  • If you intend to physically attend the Meeting scheduled to occur in the SSCC Clubhouse starting 2 PM, Sunday September 6th, keep a copy of your signed ballot and be prepared to hand-deliver the original to a Trustee.

    • Based on the package from Windermere, the current Board is not allowing member attendance by Zoom.

    • The announced Meeting appears to primarily be about the counting of all submitted and eligible ballots, and reporting of the results no later than 3 PM, the scheduled adjournment time of the Meeting. 

    • The ballot page includes the following erroneous statement under SIGNATURE: "... this proxy/ballot is valid until adjournment of the Special Meeting on September 6, 2025."

      • A proxy is not the same thing as a ballot. ​The page does not include the typical legal statement for one Member to declare that another Member is their proxy for casting a vote. Mailed or emailed ballots avoid the confusion created by the author(s) of the ballot page.

        • ... "a proxy is not the same thing as a ballot, though they are related concepts in the voting process. A ballot is the physical or digital form used to cast a vote, while a proxy is the authority given to another person to cast a vote on one's behalf."​

    • Details about the three items on the ballot are provided below in the August 24th Update.
       

• If you can, try to pay your dues by October 1, and that includes the monthly or quarterly amount as offered through a payment plan.

  • However the first sheet in the package has a final section that is unclear (Important Information for Members).

    • "Members must be current with dues by October 1, 2025."

      • Does that mean that the ballots from all 66 Members will be counted by 3 PM on September 6th to announce the results from voting? (In other words, no ballots will be declared as ineligible to be counted on September 6th because of a Past Due account.)

        • Note Section 1.5 of SSCC Policy: Members with Past Due Accounts. :

          • "In accordance with SSCC Bylaws, Article I, Section 3, a Member who has an unpaid balance on any account at the time of the Annual or a Special Meeting may not vote during the meeting or hold a ballot or proxy.

      • Or, does that mean that the ballots will be counted by an unknown group of Members during another Special Meeting (to be scheduled on October 1st?), who will then announce the results of the voting?

        • "Members must be current with dues by October 1, 2025." implies that your ballot would be declared as ineligible to be counted if your account is Past Due on October 1.

      • Given the delay in Windermere Association Management's transition of financial data to the new portal, it is not clear how any member's ballot could be declared as ineligible to be counted for unpaid accounts by September 6th.

      • The new Windermere-maintained Portal is the only source of information for Members to know what they owe, and what they have already paid.
        ​

• Have you tried to log in to the new Windermere Portal for SSCC, Inc. (now based on Vantaca software)?​

  • You are not alone in finding it very difficult to log in. A complaint has been sent, and acknowledged.

  • As of this writing, the Community Calendar does not show the Special Meeting for September 6.

  • The same Windermere caution note in red text remains on the Portal, about more work to be done by Windermere Association Management to complete financial and other updates of the portal.

  • There is no information about when any refunds would be sent to members who overpaid based on the "irregular" Budget with Special Assessment.​
     

• In other local news: South Whidbey Parks and Recreation District has accepted a bid from Lincoln Construction LLC and the long-awaited construction is scheduled to begin! Ground Breaking Ceremony on August 29th, 1pm, at the site of the future Aquatic Center, 5495 Maxwelton Rd.
  
   

August 24th Update

• Today, a package of papers should have arrived in your mailbox.

  • Return address: Sunlight Shores Country Club, Inc., 32785 State Route 20, Suite 4, Oak Harbor, WA 98277​

  • Double-sided sheet titled: NOTICE OF SPECIAL MEETING OF THE MEMBERSHIP.

    • Saturday, September 6, 2-3 PM, in-person only (no Zoom) in the Clubhouse.

    • "These actions are intended to correct prior procedural irregularities and ensure compliance with Washington law. Your participation and vote are critical for the future of our community."  "Sincerely, Board of Directors, 2025-2026, Sunlight Shores Country Club, Inc."

    • Note the last section titled: Important Information for Members. 

      • For your ballot to be counted, "Members must be current with dues by October 1, 2025."​

    • (on the untitled ballot page: "The ballot must be signed to be valid. Completed ballots must be received no later than Friday, September 5th, 2025, or presented at the meeting on Saturday, September 6, 2025.")

      • Friday is actually September 4th.​

  • Single-sided sheet with no title.

    • The first paragraph is a quote from the SSCC Bylaws; ARTICLE VII; Amendments.

    • The balance of the sheet is a quote from the SSCC Bylaws; ARTICLE VI; Dues, Fees, Charges, Assessments and Budget, with a strikethrough of two sentences, and with an overlay: "proposed".​

  • Double-sided sheet:​

    • Title: 2025-2026 Operating Lot Budget.​

    • Title: 2025-2026 Water Budget.

  • Single-side sheet titled: Assessment and Reserve Funding Disclosure Summary.​

    • "For Fiscal Year Beginning 4/1/2025".​

    • "Prepared by: Windermere Community Association Management. Date: 8/19/2025"

    • "Some information on this form has been provided to Windermere and has not been independently verified."

    • (The Summary appears to ignore the Reserve Study that was delivered to SSCC, Inc. on April 17, 2025.)

    • (The Summary does not mention the Annual Budget and Special Assessment as ratified on May 18, 2025.)

    • According to the Summary:

      • The owner(s) of a Single Lot (Unit) with no water connection would be paying a total of $562.80 per year.​

        • $243.90/year (as contribution to a Lot Reserve Account).​

        • $318.90/year as an Operating Assessment. 

      • The owner(s) of a Single Lot (Unit) with a water connection would be paying a total of $680.92 per year.

        • $270.27/year (as contribution to a Water Reserve Account).​

        • $410.65/year as an Operating Assessment. 

    • However, according to the 2025 - 2026 Operating Lot Budget and Water Budget:

      • The owner(s) of a Single Lot with no water connection would be paying $562.80 per year.​

      • The owner(s) of a Single Lot with a water connection would be paying $1,243.72 per year.

  • Double-sided sheet:

    • Title: Electronic Notice Consent Form (RCW 64.90 Compliant).​

    • No Title. This page of the sheet appears to be a voting ballot to be submitted by each voting member (according to the SSCC Articles of Incorporation and the SSCC Bylaws). 

      • Section titled MEMBER INFORMATION.​

      • Section titled: BALLOT ITEMS.

        • Item 1 - Amendment to Article VII of the Third Restatement of the (SSCC) Bylaws.​

        • Item 2 - Ratification of Revised 2025 - 2026 Operating Budget.

        • Item 3 - Waiver of 2024-2025 Audit.

      • Section titled: SIGNATURE.​
         

  • For reference, the previously-effective 2023-2024 Annual Budget (the fall-back Budget after membership rejection of the 2024-2025 Annual Budget with Special Assessment) was based on the following:

    • Members owning a single lot with a paid connection to the water system:

      • Paid $325.00 for their Annual Lot Dues.

      • Also paid $325.00 for their Annual Water Dues, for a total of $650.00/year.

    • Members owning a single lot with no paid connection to the water system:

      • Paid $325.00 for their Annual Lot Dues.
        ​

  • About item 1 on the ballot: ​

    • The Bylaws would be amended as proposed, if 60% of the voting members mark APPROVE.

    • SSCC Bylaws, Section VII: "These Bylaws may be amended by a vote of sixty percent (60%) of the members as described in Article I, Section 1, and who have not forfeited their right to vote as described in Article I, Section 3, and who are present in person or by ballot at any annual or special meeting of the members, provided that written notice of the proposed amendments and of the meeting is given by mail delivered by the US Postal Service to each member at his/her/their address as shown on the records of the corporation not less than fourteen (14) nor more than sixty (60) days in advance of the meeting."​

    • If the item is APPROVED, there would be no dollar limits on any assessments (regular annual dues; special assessments) as proposed in an Annual Budget by any elected Board of Trustees.
       

  • About item 2 on the ballot:​

    • The information package includes a two-side, undated, "2025 - 2026 Operating Lot Budget" and  "2025 - 2026 Water Budget".

    • Based on the new, proposed Budget, a new "dues structure" ("annual assessments") has been described on the first page of the package.​

    • According to the SSCC Bylaws and RCW 64.90.525 (currently in effect), the proposed Budget is rejected (not ratified) if a majority of the voting members mark REJECT on their ballots.

      • Otherwise the Budget is automatically APPROVED.
         

  • About item 3 on the ballot:​

    • The current Board voted to recommend waiving the financial audit that had been approved by the membership on May 18, 2025. Reasons given: "... due to the accounting software transition and to avoid unnecessary expense at this time."​

    • Currently, there is no specific provision in the SSCC Bylaws for a procedure to be used to overturn a specific  membership decision (for example: to overturn the May 18 decision to approve contracting a CPA firm to conduct a financial audit).

    • The vote counting procedure for this item on the ballot is not known at this time. Which rule will be used?: (a) a majority voting to APPROVE? or (b) 60% voting to APPROVE?). 

​​​​​​

​

August 21st Update

• To-date, the new Windermere Portal for SSCC Members (on the Vantaca platform) has not been fully updated. 

  • To access the Portal, you have just a few seconds to look in your email inbox (or your SPAM folder) for a code.

  • The code may not arrive in time. You may need to Resend to get a new Code.

• What is shown on the Help page:  

  • "You can contact us by clicking on the 'Submit a Request" page on the left side of your screen."

• Under the Documents tab:

  • No Meeting Minutes. 

  • No documents about the currently-ratified Annual Budget, or about a Board-proposed new Annual Budget to be voted upon by SSCC Members.

  • No future Meeting announcements are on the Community Calendar.

    • The previously-announced Budget Ratification Meeting on August 24th appears to have been cancelled by the Board President. To-date, the portal shows no new meeting date, location or login information.​

  • No Association Financials or Homeowner Financials.

  • The Consumer Confidence Report (Water Quality Report) for the year 2024 is available.

• Note this request under Profile Settings:  

  • "We kindly request that all owners ensure their contact details are current at all times. This includes your mailing address, phone number, and email address, as well as any information for tenants or family members residing in the home. Keeping this information accurate helps ensure timely communication regarding community updates, maintenance, and emergency notifications."

• The following note continues to be shown:   

  • "Please note that as we continue transferring data and homeowner balances, your account balance may not reflect accurately until mid-August. Once all balances have been uploaded and reconciled, we will send a follow-up email with instructions to review and confirm your account information."

​

August 9th Update

• A brief video has been released about how Sunlight Shores voting on the Annual Budget has been changing:

  • ​https://vimeo.com/1108253605?embed_email_provider=gmail
     

• Quotes from the yet-unpublished DRAFT Minutes of the May 18th Annual Meeting: 

  • "Budget Ratification – 47 Ballots were submitted, 3 of which were not in good standing. 30 votes against the budget, we needed 34 votes for the 51% for the budget not to pass. The budget is automatically ratified."

  • "Vote to waive the 2024 – 2025 Audit – 67% or 44 members required – Audit not waived."

  • It is unknown if the Board of Trustees has contracted with a CPA firm to schedule the required financial audit.
     

• An SSCC Special Meeting of the Membership was held on Sunday, June 29, 2025.  A majority of the voting members, 34, voted to overturn the Vote to Ratify the 2025/26 Annual Budget with Special Assessment.

  • The President of the Board of Trustees has stated that the Special Meeting of the Membership held on Sunday, June 29, 2025, was not legitimate.  
     

• The Board is being advised by Windermere Association Management (WAM) and has approved the scheduling of a membership meeting on Sunday, August 10th, and a voting meeting on Sunday, August 24th. On behalf of the board, WAM sent a Notice of the two meetings by using an email message with an attached file.

  • The Notice implies attending in the Clubhouse on August 10th, asking recipients to respond to the message.

  • No option for attending with Zoom was indicated in the message or in the preceding Notice.
     

• WAM has stated that their company's transition to a new homeowner portal is expected to be complete by August 15. ​

• Voting members are advised to be paid up on their account.​

​

June 19th Update

• The proposed 2025-2026 Annual Budget with a 3-year Special Assessment was ratified on May 18 during the 2025 Annual Meeting.

• Members should have received a Notice about the Budget ratification and assessment from the Windermere Property Management office in Oak Harbor (hoahelp@windermere.com; 360-246-4012).

• Members should be seeing an invoice/bill arrive soon, to be paid in full by July 1, unless a payment plan for monthly or quarterly billing has been requested from Windermere PM.

• A Special Meeting of the Membership has been called for Sunday, June 29, 2 PM, in the Clubhouse, with optional attendance on Zoom.  

• Background information is provided below (as of April 23, 2025). 

• A timeline outline of recorded activity and decisions leading up to the 2025 Annual Meeting is available with this link.

​

​​​​​​​​​​​​​April 23
IMPORTANT NOTICE FOR SUNLIGHT SHORES HOMEOWNERS

A Special Assessment is about to be required to be paid by each voting member of Sunlight Shores Country Club, Inc.

• The transition with Windermere Property Management is continuing in 2025.

• However, as of April 21 only 41% of SSCC members have used the Windermere Portal for information or to pay their dues and water bills.

• Be looking for an information package from Windermere with your voting ballot. Overseas or traveling SSCC members should contact Windermere as soon as possible. The Annual Meeting is May 18.

• Find time to read the information provided for you below.

Check back often as this information is subject to change.

Updates after April 22 will be indicated in red.

​

April 25:  Paper information packets were sent by Windermere PM to each SSCC voting member at their mailing address of record. Also, a file with your voting ballot and other information was sent as an attachment to email addresses of record in Windermere PM's HOA management system.

 

The Special Assessment is to cover the estimated cost of a pool area rebuild project that SSCC members rejected before last year's Annual Meeting. 

• Each voting member will be required to pay $963 each year, over the next 3 years.

• The $963 each year will be in addition to your Annual Dues.

 

If the proposed Annual Budget with Special Assessment is approved (ratified):
 

• The owner(s) of each Lot with no connection to the Water System will be paying $1288 each year, for the next three years, an increase of $963 per year.
   

• The owner(s) of each Lot with a connection to the Water System would be paying $1800 each year, for the next three years, an increase of $1475 per year.

 

The Class A shared community Water System in Sunlight Shores is an essential asset.
All homes need clean, reliable water.

• However, water treatment and testing costs have continued to increase.

• Maintenance and repair costs are much higher than in previous years. 

• To cover rapidly increasing costs, the proposed Annual Budget also includes an increase of $187 in Annual Water Dues (from $325 to $512).

​

When you are filling in your voting ballot, be sure to do the following steps for your ballot to be counted.
 

1. Pay any past-due dues and water bills. Payments must be recorded by May 14th. 

   • Mail a check to Windermere PM, or log in to the Windermere Portal (see email sent to you on December 16, 2024). Know what you owe? Know the ways to pay?
      

2. Mark your ballot to Approve or Disapprove ratification of the 2025 – 2026 Budget. 

   • “Approve” means you accept (vote to ratify) the Budget and Special Assessment.

   • “Disapprove” means you reject (vote to not ratify) the Budget and Special Assessment.
      

3. Mark your ballot to select a once-yearly, Monthly or Quarterly payment (plan).

   • If you do NOT mark your Billing Preference, each year you may be required to pay a lump sum by July 1st toward the Special Assessment. 
      

4. Mail your ballot to arrive at Windermere PM no later than May 14th, 2025, 5:00 PM. 

   • Mail to: Windermere PM, 32785 SR 20 #4, Oak Harbor, WA 98277

   • You may send your ballot by email to be sure that it arrives by the deadline.
      

5. Important: If you don’t pay your SSCC bills, or you are late mailing your ballot, or you forget to mail your ballot, in effect you have automatically Approved (voted to ratify) the 2025-2026 Annual Budget and Special Assessment. First payment due by July 1.

 

For help, SSCC members contact the Windermere Property Management office in Oak Harbor, or send an email message to hoahelp@windermere.com, or call 360-246-4012. 

​

Background Information (details further below)

 

SSCC, Inc., a non-profit corporation, was formed in 1962 however the association was nearing bankruptcy by 2014/2015. Community assets (water system, clubhouse, pool, grounds) were in poor condition, there was only $9,000 in a bank, and there were no funded Reserve accounts (savings). That was after more than 50 years of annual changes in the volunteers on the Board of Trustees. 

 

However, the long recovery from 2015 to today’s situation in Sunlight Shores is remarkable. In 2023 there was enough in the Water (System) Reserve account to pay for the emergency replacement of the well pump. Otherwise drinking water to Sunlight Shores homes would have stopped until the members could find a way to quickly pay $34,000 for a new well pump and control system. The recreational property has been improved through steady work by volunteers, enabled by their donated labor and increasing dues dollars for operating expenses and increased savings in the separate Water (System) Reserve Account and the Lot Reserve Account. The SSCC website lists the volunteers who have served on the annual Board after 2014.

 

Now it is April 2025, and because of the declining number of aging volunteers to serve on the annual Board, a decision was made to contract with Windermere Property Management to begin to help operate the business of the association. Most plat communities on Whidbey Island have entirely separate Boards and funding for the neighborhood water system and any recreational property. This allows a neighborhood to have drinking water, while allowing property owners to decide if they want to also have benefits from paying to use a local recreational property (clubhouse, pool, picnic area, shoreline). However Sunlight Shores has had only one Board to try and manage both the water supply and the recreational property. The transition to services by Windermere Property Management (“Windermere”) should be complete in 2025. Unfortunately, only four members volunteered to serve on the Board for 2025-2026, all of whom are retirees who have already served many years on the annual Board of Trustees.

 

The 2023-2024 Board proposed an Annual Budget with a Special Assessment to rebuild the swimming pool and surrounding area within 3 years. That Budget was rejected by the membership in April 2024. With Windermere’s assistance, a draft Reserve Study was briefly reviewed in a meeting of the 2024-2025 Board on April 16, 2025. A final proposed Annual Budget was developed, including a Special Assessment on 82 Lots, to be paid over 3 years. The assessment would increase the Lot Reserve Account to pay for the pool project that had been rejected in April 2024.

 

The draft Reserve Study did not suggest other options for continued maintenance and repairs to the pool and surrounding area, or a date for completion of a pool rebuild project beyond 2028. If the total estimated cost of the project is accurate, an additional Special Assessment will not be required. The draft of the Reserve Study is available from Windermere for your review: hoahelp@windermere.com 360-246-4012. 

​

Are you happy enough with the performance of your annually-elected Boards of Trustees? Are you unhappy? Have you considered volunteering to be a Trustee?

• Here is a link to the names of the individuals who volunteered to serve on the Board since the association began a turnaround in 2015.

• See the names of Trustees in alphabetical order with years served:  Nancy Stiefel Boyle - 1 (moved Away); Debbie Campbell - 2; Sarah Bellin - 1 (moved away); Alaric Cox - 1; Mike Downey - 4 (moved away); Martha Fleming - 9; John Githens - 6; Andrew Hess - 1; Nancy McCallum - 5; Glen McConnachie - 5; Jennifer Moore - 1; Lance Porter - 3; Liz Post - 5; Eric Rembold - 6; Pam Rembold - 1; Sharon Rose - 1 (moved away); Andy Quinn - 1 (moved away); Anita Smith - 2; Brad Smith - 5; Linda Smith - 4; Vivian Stembridge - 5; Wil Surface -  6 (deceased); Robert Toombs - 5; Gary Uhlig -  5 (moved away); George Westergaard - 1 (moved away); Frank Worster - 6.
  ​

Note that development of the Aquatic Recreation Center of South Whidbey Parks is moving forward. Link to project status. "(January 8, 2025) We are ‘hopeful’ to be going out to bid later this spring or early summer for construction."

​

As an SSCC voting member you may:
 

1. Mark your choices on the paper ballot assigned to you, enter the required information and send your ballot by USPS Mail to: Windermere Property Management, 32785 SR 20 #4, Oak Harbor, WA 98277.
    

2. Mark your choices on the paper ballot assigned to you, enter the required information, scan the ballot and send the file from the email address you use for communication with the SSCC Board or Windermere to: hoahelp@windermere.com
    

3. If Windermere offers an online ballot, follow the instructions to mark your choices, enter the required information, and submit your ballot.

 

After ballots have been received by Windermere Property Management:
 

1. Each ballot will be examined for the date and time of receipt by Windermere.
   Ballots received after 5:00 PM, May 14, 2025, will be ignored.
    

2. Each ballot will be authenticated according to Windermere’s record of the 65 voting members. 
   Duplicate paper or scanned ballots will be ignored. 
    

3. Authenticated ballots will be reviewed for eligibility to vote. In accordance with SSCC Bylaws, Article I, Section 3: A Member who has an unpaid balance on any account at the time of the Annual Meeting may not vote during the meeting or hold a ballot or proxy. 
   Ineligible ballots will be ignored.
    

4. Windermere staff will count the choices marked on the eligible ballots. Your ballot is considered confidential and will only be viewable by Windermere Property Management and the current members of the SSCC Board of Trustees.

   • A summary of results from the ballots will be presented during the Annual Meeting. The meeting starts at 2:00 PM on Sunday, May 18, 2025.

   • Windermere has offered to hold the meeting on Zoom, with optional attendance in person in the SSCC Clubhouse, 2705 Evening Glory Ct, Clinton WA 98236.
      

5. After the Annual Meeting has adjourned, Windermere will develop the draft Minutes of the meeting, and ask the 2025-2026 Board members to review the document for accuracy. The elected Trustees will elect the Officers (President, Vice President, Treasurer, Secretary) and select a date and time for the first Board Meeting.

 

If the 2025-2026 Budget and Special Assessment is ratified (approved):
 

• Voting members make their first payment toward 2025-2026 Annual Dues and the Special Assessment by July 1, 2025, according to their marked Billing Preference.
   

• Members owning a lot with a paid connection to the water system:

  • Will begin paying $512 for their Annual Water Dues (instead of $325/year).

  • Will continue to pay $325 for their Annual Lot Dues.

  • Will also pay $963 per year (for 3 years) toward the Special Assessment.

  • (The total paid for the lot will be $1800 per year, for each of the 3 years.)
     

• Members owning a lot with no paid connection to the water system:

  • Will continue to pay $325 for their Annual Lot Dues.

  • Will also pay $963 per year (for 3 years) toward the Special Assessment.

  • (The total paid for the lot will be $1288 per year, for each of the 3 years.)
     

• The increased annual Water System dues assessment of $512/year is to enable the association to pay the significantly increased charges by Northwest Natural Water Services (NWNWS) for continuing water treatment, testing, flushing, other maintenance, and minor repairs (that are not to be paid out of the Water Reserve account).
   

• If the voting members are able to pay the Annual Lot dues assessments and the Special Assessment, Windermere would work with the 2028-2029 Board of Trustees to engage a supervising Civil Engineer and contractor to begin the pool rebuild project. If the 2023 cost estimates are accurate, no additional Special Assessment will be required to complete the project.
   

• The dollar amount of monthly transfers to the Water Reserve Account would increase to become closer to the annual savings levels recommended in the Reserve Study.
   

• The dollar amount of monthly transfers to the Lot Reserve Account would increase to become closer to the annual savings levels recommended in the Reserve Study.

 

If the Budget and Special Assessment is rejected (33 or more votes):
 

• According to SSCC Bylaws (Article VI, Section1), if the proposed budget is rejected by the members to which a majority of the votes in the corporation are allocated, the last dues/assessment structure in place shall be continued until such time as the members ratify a subsequent budget proposed by the Board of Trustees. (There are 65 voting members in SSCC.)
   

• Therefore the 2024-2025 Annual Dues assessment will continue to be paid by the members, until they vote to ratify a subsequent Budget.

  • Members owning a lot with a paid connection to the water system:

    1. Will continue to pay $325 for their Annual Water Dues.

    2. Will continue to pay $325 for their Annual Lot Dues.

  • Members owning a lot with no paid connection to the water system:

    1. Will continue to pay $325 for their Annual Lot Dues.
        

• The amount and due date of the first Annual Dues payment is unclear at this time.
  The SSCC Bylaws currently require full annual payment by April 30 (late fees start June 1). Windermere and the Board of Trustees may allow monthly or quarterly payments, if requested.
   

• The pool rebuild project proposed for 2028 is deferred. Routine maintenance and minor repairs in the pool area are expected to continue. If enough savings have accumulated in the Lot Reserve Account, then smaller projects may be completed (for example: pool resurfacing). 
   

• The association may not have enough cash during the 2025-2026 fiscal year to pay the significantly increased charges by Northwest Natural Water Services (NWNWS) for continuing water treatment and testing, system flushing, other maintenance, and minor repairs (that are not to be paid out of the Water Reserve account).
   

• The elected Board of Trustees may need to work with Windermere Property Management to prioritize and defer specific expenditures, to have sufficient operating funds for maintaining the Water System.

  • Maintenance, repairs or improvements as itemized in the 2024-2025 Annual Budget for recreational property may be delayed or deferred to the 2026-2027 fiscal year.
     

• Progress toward SSCC being closer to the annual savings levels recommended in the Reserve Study would be delayed.

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Don't wait to vote!  If mailing, send it to arrive in Oak Harbor by May 14.

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​See the Water System page.

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